Taking a Large Group to Orlando on a Budget

My family loves to visit Orlando. During the year one or more of us visit at different times. Once a year I take on the task of planning a trip for the entire family to enjoy together. Four generations head to Orlando early each June for 8 days of family fun and togetherness. There is no doubt that Orlando can be an expensive destination. Over the years I have found ways to save on our yearly trips so that everyone can have the experience they want.

Large Group Trip Orlando Budget
Orlando-Train-Station Photo Credit: WBEEM via Flickr

Orlando is best known for Walt Disney World and Universal Orlando, but there’s so much more to the area. Vacationing in Orlando with 8, 10 or 12 people on a budget can be pretty easy with the right mind-set. As soon as I realized that hotels just won’t work, especially a Walt Disney World or Universal resort, my planning became so much easier. Having space for a large group can get expensive when you think about needing 2, 3 or 4 rooms to accommodate everyone in a hotel or resort.

Vacation Home Rental

Once I realized that renting at least 3 or 4 hotel rooms could easily explode my budget, I began looking at vacation home rentals in Orlando. Fortunately I found one that my family loves and we have now used many times.

The positive side of renting a vacation home is cost. Even the cheapest hotel room times four rooms can easily cost $500 or more per night. Times 7 nights, well, that’s lots of money. We can rent an entire home that sleeps up to 16 for much less. Each member of the family also has their own space with private areas so there is never a feeling of crowding each other. The home my family really loves, and has used many times, is Characters Corner Vacation Home. I will admit I was a little concerned going into our trip this year since we have added a new baby. Bringing a 5 month old along was definitely something I haven’t done in a long time. My mom, at 85, is also having a much harder time getting around. The home is set up so well and provides everything a family needs (2 cribs, high chair, ground floor bedrooms with bathrooms) that I was worried for nothing! Six bedrooms and two convertible sofa beds, 4 bathrooms, a movie theater and a pool/kiddie pool/hot tub! What more can a family want! Everything you need is in the home to make your family feel comfortable, relaxed and ready to have a great vacation. All dishes, linens, washer/dryer, Wi-Fi, pool towels, etc., are provided and the home is wheel chair accessible.

My new grandson was also able to experience his first pool time without worry that he would get splashed or afraid in a large resort pool with many other people around.

Cleanliness and customer satisfaction are the top priorities for the owners and there is a property manager nearby, just a phone call away in case of a problem. 

Location – Location – Location!

Location is an important factor for us. Characters Corner Vacation Home is ideal. The home is a short 10 minute drive onto Walt Disney World property (2.5 miles away) and a 15 minute drive to Universal Orlando, Sea World and all the restaurants, shopping and attractions on the heart of International Drive (I-Drive).  Multiple large name grocery stores are within a few minutes drive, as well as many restaurants, shops and attractions.

The home is located in a private, gated community so is a very safe and secure spot for a family.

Dining Out vs. Eating In

No one really wants to go on vacation and cook. When a large group also means a large cost to eat out, cooking easy meals is necessary for the budget. When we first arrive at the rental home, one of the first things I do is head to the grocery store. Not only do I buy a few easy fix meals for the week, I buy breakfast for each day as well as bottled water and snacks to take with us on our trips to local attractions. You’ll be surprised how much you can save by eating breakfast at the house and taking along your own snacks and water! Some evenings we may return to the house before dinner. There is a gas grill provided for easy meals like hamburgers and hot dogs. There are also several local restaurants that will deliver to the community. Pizza and a movie in the theater are a great way to spend a relaxing evening together!

Discount Attraction Tickets

Each member of my family likes to do something different. My granddaughter only wants to go to Walt Disney World. My daughter-in-law and son love Universal. I like Sea World. My daughter likes it all! Even though we travel together I am a firm believer in everyone getting to do what they like. Sometimes it’s necessary to split up and go our separate ways. We have a family meeting each year and everyone gets to say what they want to do and where they want to go. I then use discount sites to purchase the tickets and passes based on the list of things each family member wants to do. If only 2 want to visit Universal, I purchase tickets for those 2 only for one day. If all want to go to Walt Disney World, I purchase park passes for everyone making sure to not purchase tickets for every day of our trip. I try to build in days to see other things or to relax around the pool. My favorite site for saving on park and attraction passes is Undercover Tourist.

Free is Always Good on the Budget

There is so much more to Orlando than theme parks! There are many free and super cheap things to do in the area.

Disney Springs  is a great way to get a Disney experience without the cost of the theme parks. With shopping, dining, and diverse entertainment, you’ll be able to spend an entire day here. You can even pack a lunch, find a shady spot and enjoy a family picnic!

 Clearwater Beach Morse Museum of American Art offers free admission for children under 12, as well as free admission for everyone on Fridays from 4PM til 8PM (November through April). Morse Museum is technically in Winter Park but is less than 20 minutes from downtown Orlando.

Also located in Winter Park, the Albin Polask Museum and Sculpture Garden is home to exquisite art and serene sculpture gardens. Admission for children under 12 is free, admission for adults is $5.

A one-of-a-kind Holocaust Memorial has both permanent and traveling exhibits to communicate the history of the Holocaust. Admission is free.

For the adults in the group, Orlando Brewing Company offers free tours. Call ahead to find out hours and other information.

Several companies offer air boat rides, alligator tours, and more. While the prices aren’t too high, it could get expensive with a large family so be sure everyone wants to go before purchasing tickets.

What are your best tips when visiting Orlando with a group?